Janelle's blog through the land of Teacher Librarianship

Assig 2 – Collection Policy January 3, 2013

Filed under: ETL 503 Resourcing the Curriculum — emilysmum @ 6:55 am

Another great assignment task – so practical!  I really enjoyed putting this together and the feedback was super with a 51/60 result and feedback of “Congratulations on a fine effort.  While I have made a few suggestions which I hope may enhance the policy, a solid foundation has been established.”


Part A – Context (approx. 750 words) (15 marks)

Provide an analytical overview of a school library collection giving the current nature of that collection, the roles that collection is expected to play in supporting teaching and learning in the school, and the changes that are being made,or should be made, to that collection to maintain or increase its relevance to the information needs and preferences of students and teachers. This situation should be factual, if possible, but can be hypothetical. This overview should contextualise, rationalise and justify the decisions within the new or revised collection policy you create in part B.


Complete one of the following exercises:

  1. Where there is an existing collection policy (generally titled Collection Development Policy or Collection Management Policy) in written form, include this policy as an appendix to part A and assess its appropriateness and weaknesses against the context provided above in part A. (500 words)
  2. Where the collection policy is unwritten, briefly describe and assess the library’s collection practices. (500 words). At the end of Part A give a list of the references used for this part.


Part B – Collection policy (approx. 1750 words) (40 marks)

Create or revise a collection policy for the school context given in part A. The new or revised policy should be a highly professional and well presented document. While the policy must be specific to the circumstances and needs of the given school context, your first purpose here is to complete an academic assessment task which clearly demonstrates what you have learnt through this subject and your ability to apply that knowledge and understanding to a specific context in a pertinent manner.

The policy will be comprised of policy decisions (and rationale where appropriate to clarify decisions). Procedures whose function is purely to indicate how policy decisions will be carried out are not be included in the policy.

The decisions given should be pertinent to the online and physical resources and digital collections to be included in or accessed through the collection. Where the online resources and/or access to digital collections aspects of the collection are still at an early stage the decisions should give proposed directions and actions in addition to decisions on what is in place.

The policy will comprise decisions on:

  • the purposes, goals and nature of the collection;
  • the types of resources to be included in the collection;
  • the access to be provided to digital and online resources;
  • funding the collection;
  • the selection of resources;
  • acquisition of resources;
  • weeding of resources;
  • evaluation of the collection; and
  • how challenges to resources within or accessed through the collection will be responded it.

Clearly demonstrate that a range of professional literature and professional tools were appropriately drawn upon in creating the revised policy. Building your policy from professional sources and relating them specifically and systematically to the school situation is generally a far more productive and successful approach than looking to amend collection policies created for different schools. Include a list of references at the end of the policy which clearly acknowledges the sources of ideas and materials drawn upon in writing/revising the collection policy.


Part C – Reflection (approx 500 words) (5 marks)

Reflect on what you have learnt as you evaluated a collection and the existing collection policy/practices and developed a new or revised collection policy. How has completing this assessment task established or extended your knowledge and understanding of the role and nature of school library collections? Include a list of any references you have used for this section at the end of the section.


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